Hello everyone and welcome to the second week of swim team! It is exciting to see how all the kids are doing this season. Here are a few notes and reminders before the mock meet on

Thursday. Please read this email carefully even if your child is not attending on Thursday.

2 quick to dos

1. Please mark your 12 & under swimmers as attending or not attending on Swimtopia under Meets & Events asap so our coaches can seed the meet by tomorrow, Wed. May 20th at 5 pm: https://pcwaverunners.swimtopia.com/swim_meets

1. Please sign up to volunteer if your child will be here for the meet. You should have received an email from your head volunteer, if you have not please reach out to Liz Graves to find out what assignment you have at [email protected]

The mock meet will be a much shorter night and all kids will be here until the end. Please sign up for 2nd half of the meet if you are not yet signed up to volunteer.

Our first dual swim meet is next Thursday, May 28th at Fields Club and we need everyone to RSVP all swimmers by Saturday May 23rd at noon. If you think you might be coming, please RSVP YES as it is easy to remove a swimmer, but not possible to add them back in after the meet is closed and seeded.

Please sign up to volunteer if you are on an assignment (Timers, Bullpen, stagers, etc) that we need at away meets.

An email with all the details of this meet will be sent the week of the meet.

All of the meets are open now, if you know you will be coming or not, feel free to mark your child now. You can change your RSVP until the Saturday before the meet at noon.

On the RSVP screen, you can make a note to communicate with the coaches. Swimmers can choose up to 3 individual events to swim (6 and unders have max of 2

individual events, back stroke and freestyle). You also will indicate if your swimmer is available for relays.

If your new swimmer is feeling nervous about participating please sign them up anyways. If they

don’t end up swimming (even up to standing on the block), it’s ok but we would rather they have the opportunity to try.

Mock Meet - Thursday 5/21

Mock Meet Schedule:

o Individual Pictures: 3:00 – 5:00pm

o If it rains pictures will be rescheduled for Wednesday 5/27/2026 at 4pm

o Team Picture: Lining up at 4:00pm (you will wear the swim team t-shirt in the

picture; you will receive it at the pool when you arrive)

o Set-up starts at 4 pm, please check in with Amy or Jess if you are on this assignment when you arrive

o Arrival for the meet: 4 pm for the team picture

o Swimmer warm-ups: 5:15pm

o Mock Meet Start: 6pm

What to Bring?

o Extra towels

o Goggles/Swim Cap

o Umbrella (helpful for rain or personal shade)

o Water bottle

o Sunscreen (just in case!), but putting this on at home is a great idea so it dries before you write on your swimmer

o Sharpies

o Activities while waiting to swim

o Cash/card for concessions

o Chairs for parents (the pool deck will be cleared of furniture for the meet)

Where to park?

o We will have limited spaces in the PCSR parking lot for today. Only park in marked spaces.

o Simpsonwood UMC is allowing our team to park in their parking lot for our

Thursday night meets.

o Please obey all “No Parking” signs. We have very few spots for parking on the

road and may only park on one side.

Where to Go?

o When you arrive, check in with one of our Swim Team Board Members and pick up your swim team t-shirt and any merchandise that you ordered, like swim caps. (If you registered late you may not have a t-shirt).

o After check-in head to the Bullpen Location next to the Pavillion to check in your swimmer

o Consult the Heat Sheet to learn which events your child will be swimming (we will also email this out on Thursday), write the events on your child.

Please Write your child’s name on their back and age if they are under 10.

This will help our Bullpen coordinators organize children quickly.

Tips…

Put sunscreen on first and let dry before writing in Sharpie

Ask an older swimmer or an experienced parent on how to read a heat sheet and write the events/heats/lane on your swimmer! :)

o Volunteers: Check in with your lead volunteer

Note: We seeded the swimmers in every event but that doesn’t mean that each swimmer

is required to swim every event. We encourage everyone to swim the events they were

seeded in but if they are not comfortable swimming a certain stroke or are too tired

(since the mock meet may go by quickly some swimmers may not get enough rest

between events) it is ok if they sit out on an event. Their names will be in the heat sheet,

but if they decide to not swim an event they should inform a bullpen volunteer.

Inclement Weather

If we have a weather delay and need to clear the pool deck, you will need to wait in your

car. PLEASE DO NOT GO HOME!! We are watching the weather for Thursday. If it rains we will

postpone pictures until the following Wednesday (5/27/2026). The meet will still occur if it is

raining. If there is thunder or lightning, we will follow our storm protocol and any weather delays

will be communicated via the Remind App.

Remind App:

o If we need to have a weather delay and clear the deck (due to thunder or lightning) I will communicate through the Remind App.

o*Please visithttps://www.remind.com/join/pcwave26 to sign up for Remind.

We will try to continue the meet once conditions are safe again.

Picture Information :

o Packages for pictures will be available for purchase starting at $25. Our photographer is asking for a $25 deposit for individual pictures, which is the cost of the lowest package.

Here is the link for the deposit for swim team:

https://classiccityportraits.gotphoto.com/prepay/login/PCSwim26

-If you would like individual pics as well as Sibling they should make a deposit for each group they would like to have photographed. That deposit will go directly to the package or items purchased.

-Siblings can be entered by the Family last Name and the word "Sibs" for the first name of the child.

Concessions: Cash or Card is accepted. Menu linked below. For the Mock meet

Pizza will be the only available dinner option.

After the home meets we ask a group of families to stay and put the pool back in order. To make these groups equal, we divided them by last name. If you will not be at the meet you are assigned, please stay for one of the other meets to help.

Clean-up schedule:

Mock Meet: A-F

June 11: G-L

June 25: M-Z

Thank you,

Amy and Jess